Collaboration is built around tasks:

Wrike was clearly built around the idea that everything revolves around individual tasks. Tasks almost have to be looked at as mini projects because that is where everything happens. You can perform a variety of actions on folders as well, but collaborating and sharing will occur directly at the task level, which is where Wrike feels most natural. With that in mind, those who have fewer tasks and tasks with a longer duration will probably find Wrike more user-friendly than those who like to break tasks up.

Task management is fast and efficient:

All of the core features that Wrike brings to the table are built into tasks. Within task management, you will find collaboration, email integration, and file management capabilities.

Wrike believes in its customers:

Wrike has a cool feature that allows users to suggest new ideas. Each user is given a number of votes that they can cast, so the community takes an active role is voicing what is most important to them. It is pretty clear that Wrike takes customer support seriously.

Scalable and affordable price structure:

For what Wrike brings to the table, the value is solid when matched with the cost. For $99 per month with an annual prepayment, you can run a team of up to 15 users with unlimited collaborators and unlimited projects. Along with that, you start with 5GB of storage space and can easily scale up from there. That puts the cost at just over $6.50 per user, which is pretty difficult to beat.

Useful desktop notifications:

Providing feedback and input on tasks is an important aspect of successful project management. With Wrike's desktop notification system, whenever someone leaves a comment in a task or assigns a new task, user's associated with the task are alerted by a small pop-up message in the corner of their desktop. This helps your team to never miss an update and to be current on the progress of their work. Project managers and teams of all types will appreciate this feature, but it is especially valuable to those with virtual teams.

Email integration is excellent:

Wrike is a clear example of how email collaboration should be handled within a project management software. You can comment on and discuss folders and tasks within the application. When you are writing a message, you can direct the message to any of your team members by throwing an @ symbol in front of their name. This brings the message to their attention in a variety of different ways, including by email. A simple response to the email will notify the sender both by email and within Wrike.

Powerful file management features:

You may not see it on the surface, but Wrike handles file management as good or better than any other option on the market. The file management features offered by Wrike are powerful enough to completely replace a third-party file management solution if you wanted to go that route. There is always a benefit to having everything all in one place.


Considerable learning curve:

Because Wrike was built for flexibility, it requires some thought to figure out how to structure your projects. Without a full understanding of the features hidden within Wrike, that will be a challenge. If you try to just dive in and start using Wrike, you will miss out. The best way to learn how to use the software is to start reading and watching videos. If you want even more training, there are daily webinars that are extremely helpful for familiarizing yourself with Wrike.

Functionality is below average quality:

Wrike is easy for users who are just working on tasks that are given to them. Where Wrike falls short is from the manager and project manager's perspective. Things become messy when you start to get a lot of tasks and folders into Wrike. There is no clear high-level view into everything that is going on. All of the features that would allow a high-level view are in place, but it just never works out that way when you are using Wrike. The functionality and usability seem to become worse as you scale. This is especially true if you like to break your tasks up to be more on the granular side.

Clunky task system:

Maybe the most noticeable flaw in the functionality of Wrike is when you are switching the views of tasks. There are a number of different views, including the primary list view, a table view, a timeline view, and a workload view, but trying to navigate from one to another is slow and choppy. Another thing that makes Wrike frustrating to use is its limitations when working with a list of tasks. In order to do anything with a task, you have to click on the task and perform your action on that task in a separate view. The natural way to perform basic actions on a task (such as deleting or marking complete) is to right-click. Unfortunately, right-clicking is not an option in Wrike.

Cannot customize or brand workspace:

When it comes to the look at feel of Wrike, what you see is what you get. You cannot change the layout or the look of the workspace. There is no way to add your own logo either for branding purposes. This doesn't affect your ability to manage projects, but brand customization is definitely a nice to have feature.

Gantt charts are weak:

Wrike claims to offer Gantt charts — and they do. However, they are slow, awkward, and all in all, not very useful. On top of that, there is no easy way to add dependencies to tasks, which brings us to the next point.

Can't set dependencies from task details view:

The only way this can currently be done is through the timeline view (Gantt chart view). You have to grab a black dot at the end of the task and connect the dot with the task you want to set a dependency with. For some reason, you cannot add dependencies from any of the other views.


Active Projects Unlimited
Contract Agreement Annual, Month to Month
Data Storage 5GB+
Free Trial 30 days
Monthly Rate $0 - $99
Number of Users 5 - Unlimited


  • Budgeting You can set a project budget and measure an outcome against that budget.

  • Estimated and Actual Cost You can estimate the cost of a work item or resource and then input the actual cost.

  • Expense Approval Expense requests can be submitted by users and approved by managers.

  • Expense Tracking You can track expenses for a project or work item.

  • Financial Indicators You can view the financial health of a project in terms of budget.

  • Fixed Price Rates You can set a fixed price rate on a work item, such as a task, to indicate the price of fixed cost items on a project.

  • Job Role Rates You can set a rate for specific job roles to automatically calculate cost.

  • Revenue Tracking You can track revenue for specific project and work items.

  • Critical Path The software calculates the earliest and latest that each activity can start and finish to show the longest path to the end of the project.

  • Cross-Project Dependencies You can set dependencies that span across multiple projects.

  • Issue Management You can track issues, submit bugs, and view fixes in real time.

  • Milestones You are able to set up alerts for events that require special attention.

  • Portfolio Management You can analyze, prioritize, and manage a list of projects in order to achieve specific business objectives.

  • Project Hierarchy You can organize a project by creating multiple levels of sub-projects for better organization.

  • Project Templates You can create a template from a current project for future use.

  • Project Timeline/Roadmap You can view the high level plan of a project, including key milestones, in chronological order.

  • Calendars A calendar is available to help you manage important dates and events.

  • Client Reports You can create reports exclusively for clients.

  • Custom Reports You can generate customized reports based on the data within your projects.

  • Report Exporting You can export/download reports into various file formats.

  • Resource Reports You can create reports to view current resources and resource allocation.

  • Task Reports You can create and customize reports around tasks.

  • Time Reports You can create reports to show the time allocated and/or spent on certain tasks or projects.

  • User Reports You can create and view reports on each user within your projects.

  • Budget Reports You can create reports to view budgets on different elements of projects.

  • Email Reports After running a report, you can email the results.

  • Executive Reports You can create reports exclusively for executives.

  • Expense Reports You can create reports to view expenses.

  • Custom Work Calendars You can customize the workdays and work hours for each resource.

  • Events/Holidays You can adjust the resource calendar to account for company time off for special events or holidays.

  • Project Roles You can assign a user or resource a specific predefined role for different projects.

  • Resource Calendar Views You can view your resource allocation on a calendar to get an overview of resource usage.

  • Resource Exceptions You can adjust the resource calendar to account for a resource or team member's time off.

  • Resource Load Chart You can get a real-time view of the workload and availability of each resource.

  • Role Permissions You can assign specific permissions to each predefined role that you create.

  • User Groups You can manage different users by adding them to specific groups.

  • User Level Permissions You can set access and permissions on specific areas of your portfolios or projects based on user levels.

  • User Permissions The administrator can determine the level of user access within the project management software.

  • Comment on Tasks You can comment on individual tasks.

  • Dependencies You can set dependencies (finish to start, finish to finish, start to start, start to finish) to indicate that a task relies on the status of a separate task to be performed.

  • Import Tasks You can import tasks in bulk to avoid manually creating individual tasks.

  • Multi-User Assigning You can assign multiple users to one task.

  • Recurring Tasks You can set a task to repeat at a specific time or date, if it occurs on a regular basis.

  • Sub-Tasks/Hierarchy You can create sub-tasks and a task hierarchy to manage the smaller tasks that make up a larger task.

  • Task Duration You can set the length of time it will take to complete a task from start to finish.

  • Task Notifications You can receive notifications about the status and progress of a task.

  • Task Templates You can save time by creating templates for common tasks for later use.

  • Task Work Hours You can set the amount of hours it will take to complete a task.

  • Custom Task Fields You can customize the fields related to a task, like the status, to fit within your workflow.

  • Automated Reporting You can choose to receive automated email reports to track the progress of projects.

  • Comments and Discussions Comments and discussions can integrate with email, either by default or as directed.

  • Create Tasks You can create new tasks from your email.

  • Provide Progress Updates A resource can provide progress updates on tasks through email.

  • Receive Progress Updates You can receive progress updates from resources via email.

  • Deadlines You can set deadlines on overall projects, sub-projects, and tasks.

  • Gantt Charts The software offers a Gantt chart to illustrate start and finish dates as well as the summary elements of projects.

  • Virtual Assigning You can assign a task to a temporary resource as a placeholder to help determine resource needs for upcoming tasks.

  • Email/Ticket The software company has an email or ticket system dedicated to support.

  • Live Chat You can contact the software company for support through live chat.

  • Phone You can contact the software company by phone to get support.

  • Social Media You can contact the software company with questions through social media websites.

  • Activity Stream The software has a stream of recent activities, usually located in the dashboard.

  • Discussions You can collaborate with other team members using a designated discussion area.

  • Notifications Notifications for important updates are automatically sent to resources, like being assigned a new task or removed from a task.

  • Private Messages You can send private messages to other users through the software.

  • Sharable Notes Team members can create and share notes within a project.

  • White Boards/Wikis You can create a document within the software used for brainstorming and collaborating in real time.

  • Additional Languages The software is available in other languages besides English.

  • Customizable Dashboard You can customize the display and layout of your dashboard.

  • Customizable Workspace You can customize the display and layout of your work areas.

  • Custom Branding You can customize the look and feel by changing colors and/or adding a company logo.

  • Attach Files to Tasks You can attach files directly to a task.

  • File Comments You can comment directly on an uploaded file.

  • File Organization You can organize files within a central file storage location.

  • Multi-File Upload You can upload multiple files to the software at the same time.

  • Storage Space You receive storage space as part of your package.

  • Third-Party File Storage You can store files by integrating with a third-party application.

  • Version Control Multiple users may edit files simultaneously, with each version being tracked and saved.

  • Application Programming Interface (API) The software has an application programming interface.

  • Backups You can back up all of your stored data.

  • Export CSV/Excel You can export CSV and Microsoft Excel files.

  • Import CSV/Excel You can import CSV and Microsoft Excel files.

  • Microsoft Project You can import and/or export files by integrating with Microsoft Project.

  • Help Articles A set of detailed articles is available to help you learn and understand the software.

  • User Guide A user guide is available to help you learn and understand the software.

  • Video Tutorials Video tutorials are available to help you learn and understand the software.

  • Webinars Webinars are available to help you learn and understand the software.

  • Android App You can download a native Android application of the software.

  • iPad App You can download a native iPad application of the software.

  • iPhone App You can download a native iPhone application of the software.

  • Mobile Website You can access a dedicated mobile version of the website on your smartphone.

  • Dropbox The software can integrate with Dropbox.

  • Google Apps The software can integrate with Google Apps.

  • iCal The software can integrate with iCal.

  • Microsoft Office The software can integrate with Microsoft Office.

  • MS Outlook The software can integrate with Microsoft Outlook.

  • Salesforce The software can integrate with Salesforce.

  • Box The software can integrate with Box.

  • Time Tracking Users are able to track and log time on a given task.

  • Time Approvals A manager can approve tracked time submitted by a resource.

  • Time Clock You can start and stop a built-in clock to accurately track your time on a task.



Price: $0/month
Users: 5
Projects: Unlimited
File Storage: N/A

Professional - 5 Users

Price: $49/month
Users: 5
Projects: Unlimited
File Storage: From 5GB

Professional - 15 Users

Price: $99/month
Users: 15
Projects: Unlimited
File Storage: From 5GB


Price: Contact Company
Users: 5+
Projects: Unlimited
File Storage: From 50GB

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