Celoxis Review

Celoxis is a fairly priced comprehensive software that offers all the tools you need to manage every aspect of your projects, including extensive resource management. The newest release (Version 10.5) enhances its strong points even further.

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The Good

Streamlined navigation and collaboration

Celoxis is intuitive to navigate, putting all the most important features at your fingertips with easy-to-understand menus. There’s also a built-in search function to help you quickly locate what you need. The activity stream keeps you in the loop on what’s going on and lets you view all your conversations in one place. Celoxis’ latest version has further strengthened its ease-of-use standard with a fresh coat of paint on most of its interactions. Report filters, timer sheets, and other key pages have all received facelifts in order to enhance the overall user experience. You can also make comments directly from this stream, as well as on tasks, bugs, and documents, so working with others is easier than ever. Celoxis also integrates with many popular programs, including Salesforce and Google Drive, so there’s no need to spread your work across several different programs. You can keep all your important discussions and documents in a centralized location. And if Celoxis doesn’t integrate with the services you need, there’s always the option to build your own custom app to make this possible.

Easily visualize your data

Celoxis’ charting framework has been updated with new color-coding options to keep everything organized. It’s also included scatter charts among its visualization options. And for those taking data to the max — new context menus within its existing Gantt Chart application have improved overall usefulness. Choose from pie, bar, stacked bar, and bubble charts to see different perspectives and easily switch between them. These charts are compatible across all devices and browsers, including smartphones.

Excellent resource management tools

Whether you’re just looking to track your resource allocation or assign permissions to specific users, Celoxis has everything you need to manage your team efficiently and effectively. Resource allocation can be viewed on the interactive resource load chart, and adjusted for holidays and time off. Team members can also be added to job roles or user groups for certain projects, and their permissions can be adjusted as a group or an individual, so you are always in control of what everyone is seeing. Most of these actions can even be performed in bulk. Assigning projects; adding tasks; and updating details like resources, milestones, or dates are all simplified into a single click.

Strong email integration

Many common actions, like creating new tasks, adding to a discussion, or updating a status can be done straight from your email program, without ever having to log in to Celoxis. This could be especially useful for those times when you only have to make a quick update and don’t want to log in. You can also adjust the notification settings to email you reminders or updates on the status of certain projects or tasks, which may be just what you need to keep you and your team members on track and focused.

High value for the money

Compared to some other comprehensive project management software options, Celoxis has a very affordable per-user rate along with an unlimited number of projects allowed, and 500MB per user per month for free. For large projects, more data may be required and this can be purchased separately, but it’s perfect for small- and medium-sized projects.

Import from Excel, Microsoft Project

Celoxis enables you to import your tasks and projects from Microsoft Excel and Microsoft Project rather than having to manually transfer the information over, which will save you a significant amount of setup time. The more data that you have to transfer, the more valuable this import ability becomes.

Track and approve time

Celoxis helps you track time accurately with a built-in time clock, and then allows you to enter that information into the system so you can quickly input how much time was spent on each task. Certain users can even enter time for others, if they have the appropriate permissions. Once the timesheet is finished, it’s submitted to the manager for approval. Keeping track of the time spent on projects is extremely important for most organizations for reporting and management purposes. Celoxis makes the task much less tedious than other project management software.

The Bad

No mobile apps

If you spend a lot of time away from the office, you will probably find it difficult to quickly make adjustments to your projects in Celoxis because it does not provide any mobile apps. It does have a mobile website, so you can still access your project data on the go. If staying updated on your projects while you are away is important to you, there is always the option to access your account from your email instead. You can create tasks, contribute to discussions, and view progress updates from here, so you shouldn’t have any problem staying connected. Still, a dedicated app would certainly be much more convenient.

The Details


  • Active Projects: Unlimited
  • Contract Agreement: Annual, Month to Month, Quarter to Quarter
  • Data Storage: 2GB/user/month free, then $10/10GB/month
  • Free Trial: 30 days
  • Monthly Rate: $25/user
  • Number of Users: Unlimited


SaaS Pricing

  • Price per User: $25/month
  • Users: Unlimited
  • Projects: Unlimited
  • File Storage: 2GB/user/month free, then $10/10GB/month

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