Ubidesk Review

Ubidesk is a great choice for project managers with remote workers that don't need all the features of a comprehensive software.

The Good

Affordable monthly rates

Ubidesk has several different plans available, including a free plan, for pretty reasonable flat rates. Each plan entitles you to a certain number of users and projects as well as file storage space. The thing to note about these plans is that the price is not per user, unlike most project management software, and is a flat monthly rate instead. Over time, that could add up to quite a bit in savings, particularly if you have a larger team.

Microsoft Office Direct Edit

If you frequently use Microsoft Office documents in your work, you’ll definitely appreciate Ubidesk’s Direct Edit feature, which saves you from having to upload a new version every time you make changes. When you choose Direct Edit, the document will open on your computer where you can edit it just as you normally would. When you’re finished, just save the file and those changes will be immediately synced with Ubidesk. Anyone who views the file after you will then see the latest version with all of your edits.

Create dependencies between projects

In addition to creating dependencies within the same project, Ubidesk also enables you to create dependencies between projects themselves. This is rather unusual for simple project management software, but extremely useful because chances are, you and your team will be working on multiple projects that will depend on each other in some way. Being able to view this information from within Ubidesk will help you to schedule tasks and projects and allocate resources appropriately.

Stay in touch through email

Ubidesk keeps you informed about what is going on with your projects, even when you’re not logged in to the system, by sending you email notifications of major updates. These notification settings can be adjusted so you are just getting the messages that are important to you. You can also respond to comments and discussions via email or provide your own progress report, and your message will be added to Ubidesk to help keep all the information centralized.

The Bad

Sign up not available for weeks

When you visit Ubidesk’s website, a notice pops up on the screen saying that user sign up is temporarily unavailable, as is new workspace creation. This message has been up on the site for several weeks now, making it especially difficult to review this product. We were unable to gather any screenshots of the software at all.

No mobile applications

Ubidesk’s mobile tools are completely nonexistent, and that could be a problem if you’re trying to stay connected to your account on the go. Strong email integration could make up for this a little, but there’s no question that a dedicated mobile app — or a mobile website at the very least — would be a superior option.

Difficult to analyze data

There is no way for you to keep track of resource, task, or timesheet data from within Ubidesk because it does not have any reporting tools. This could be a concern if you need that data to make decisions about future projects, but if you are just looking for a software to help you schedule and assign tasks, Ubidesk could still be the right choice.

Can't comment on tasks

Ubidesk only allows you to comment on the discussion boards, which could be rather inconvenient if you have something to say about a specific task. This might make communication within Ubidesk a little clunky, but it probably won’t be a deciding factor for most people.

Missing time tracking tools

Resources cannot log their hours in Ubidesk, which means that you can’t track how much effort was spent on a project or get a good idea of how well your resources are being allocated. Having strong reporting capabilities is an absolute must for some project managers, but for those that just need a basic task managing tool Ubidesk is still a great option.

The Details


  • Active Projects: 3 - Unlimited
  • Contract Agreement: Month to Month
  • Data Storage: 100MB - 20GB
  • Free Trial: 30 days
  • Monthly Rate: $0 - $129
  • Number of Users: 5 - Unlimited



  • Price: $0/month
  • Users: 5
  • Projects: 3
  • File Storage: 100MB


  • Price: $14/month
  • Users: 5
  • Projects: 3
  • File Storage: 500MB


  • Price: $24/month
  • Users: 15
  • Projects: 30
  • File Storage: 3GB


  • Price: $49/month
  • Users: Unlimited
  • Projects: 50
  • File Storage: 10GB


  • Price: $129/month
  • Users: Unlimited
  • Projects: Unlimited
  • File Storage: 20GB

Similar Products